Stained Edition – Partner/Vendor Agreement
Stained Edition – Partner/Vendor Agreement
Effective Date: [Date]
Parties: This agreement is entered into between Stained Edition (“Company”) and [Partner/Vendor
Name] (“Partner”), collectively referred to as “Parties.”
1. Purpose
The purpose of this agreement is to outline the terms and expectations for collaboration between the
Parties for the purpose of an event/workshop.
2. Scope of Services
Stained Edition will provide: workshop facilitation, stained glass instruction, equipment, setup, and
cleanup.
Partner will provide: venue space, marketing assistance, refreshments, audience outreach.
3. Financial Terms
Payment Structure:
costs.
If revenue split: Percentage split is 80% Stained Edition / 20% Partner based on net sales after direct
If flat fee: Partner agrees to pay [amount] by [due date].
Invoicing & Payment:
Invoices will be issued by Stained Edition and are payable within 14 days via invoice sent through
Square.
Late payments may incur a 5% monthly late fee and may result in cancellation of future scheduled
events until payment is received.
Deposit:
A 10% deposit is required to confirm the collaboration date.
Event Shortening:
If the Partner causes delays (late venue access, restricted use of space) resulting in shortened event
time, Stained Edition remains entitled to the full contracted payment or revenue share.
4. Responsibilities
Partner/Vendor Will:
- Provide a safe, clean, and accessible space that meets agreed requirements (tables, seating, power
outlets, lighting).
- Ensure Stained Edition has uninterrupted access to the venue for the agreed-upon setup and
breakdown time.
- Secure all necessary permits, licenses, or insurance for their space.
- Promote the event through their available channels (if agreed).
- Assume legal responsibility for alcohol service, including verifying legal drinking age and ensuring
responsible consumption if alcohol is served.
- Carry general liability insurance and provide proof upon request; larger venues must name StainedEdition as an additional insured for the event date.
- Obtain Stained Edition’s prior approval before bringing in subcontractors or third-party vendors whose
activities may impact the workshop.
Stained Edition Will:
- Arrive on time for setup and bring all necessary tools, materials, and safety gear for participants.
- Ensure safe conduct of all activities.
- Promote the event through Stained Edition’s marketing channels (if agreed).
5. Safety & Liability
All participants must sign Stained Edition’s Safety & Liability Waiver before participating.
The Partner is responsible for enforcing any venue-specific safety rules.
While Stained Edition performs thorough cleanup, small glass fragments may remain; Partner is
responsible for ensuring ongoing safety after the event.
Stained Edition is not responsible for injuries, damages, or losses outside of its direct control.
6. Refund Policy for Removal from Class
Any participant removed from the event due to unsafe behavior, intoxication, or failure to follow safety
rules will not be entitled to a refund or credit for the event.
7. Accessibility Clause
Partner agrees to notify Stained Edition of any accessibility needs at least 7 days in advance so
accommodations can be planned.
8. Cancellations & Rescheduling
Mutual Agreement: Either party may cancel in writing with at least 14 days notice without penalty.
Late Cancellation: Cancellations within 14 days of the event will result in forfeiture of deposit.
Low Attendance Clause: If ticket sales or registrations are below an agreed minimum by 14 days before
the event, the Parties will decide to proceed, reschedule, or cancel.
Force Majeure: Neither party is liable for cancellations due to events beyond their control.
9. Brand & Experience Protection
Exclusivity Clause, Brand Alignment Clause, and Content Use Limits as previously described.
10. Post-Event Hazard Disclaimer
While Stained Edition performs thorough cleanup after the event, small glass fragments, solder residue,
or other materials may remain. Partner acknowledges that the venue assumes full responsibility for
ongoing safety after the event.
11. Recurring Workshop Framework
Terms for multi-event scheduling, first right of refusal, rolling deposit, adjustable pricing, automatic
renewal, and consistent standards as previously described.
12. Damage Reporting
Any claims of damage to venue property caused by Stained Edition must be reported in writing within
24 hours of the event.
13. Termination for BreachEither Party may terminate immediately upon written notice for material breach.
14. Intellectual Property
Stained Edition retains ownership of all original designs, materials, and branding.
15. Media & Promotion
Photos and videos taken during the event may be used by both Parties for promotional purposes
unless otherwise requested in writing.
16. Confidentiality
Both Parties agree not to share proprietary or sensitive business information without written consent.
17. Indemnification
Each Party agrees to indemnify and hold harmless the other from any claims or damages arising from
their own actions, negligence, or breach.
18. Governing Law
This agreement shall be governed by and interpreted under the laws of the State of [Your State].
19. Entire Agreement
This agreement constitutes the full understanding between the Parties and supersedes any prior
agreements.